PERSONNEL
480.1E3 - SECONDARY SECRETARY AND FOOD SERVICE ASSISTANT JOB DESCRIPTION
I. QUALIFICATIONS:
A. Effective oral and written skills.
B. Effective office organization and administration skills
C. Knowledge of state and federal laws and regulations governing public schools appropriate for this position.
D. Knowledge of school accounting procedures and business management appropriate for this position.
E. Knowledge and skill with office machines and computer software.
F. Ability to work effectively with groups to accomplish district goals.
II. REPORTS TO:
A. Building Principal.
III. JOB GOAL:
To assure the smooth and efficient operation of the school office so that the office’s maximum positive impact on the education of children can be realized.
IV. PERFORMANCE RESPONSIBILITIES
A. Administrative/Secretarial Functions to Assist the Secondary Building Secretary and Business Manager/Board Secretary
1. Greets all visitors courteously, determines their needs, and assists them appropriately.
2. Receives and routes phone calls – keeps log as directed by the principal.
3. Sorts and classifies daily mail.
4. Operates word processors, computers, calculators, copiers, facsimile machines and hot lunch account machines as needed.
5. Maintains student records using traditional cum files.
6. Maintains teacher attendance log and related records for substitute teachers.
7. Composes and prepares correspondence.
8. Maintains MSDS records for easy access by staff.
9. Assists staff with leave forms.
10. Keeps log of approved leave forms.
11. Administers medication to students under the supervision of the school nurse.
12. Prepares and distributes daily bulletin.
13. Communicates with bus drivers as needed using school radio system.
14. Performs other duties as may be assigned.
B. Food Service Functions
1. Receipt funds into the lunch program and credit each user’s account.
2. Prepare deposits into the food service fund.
3. Accurately record each user’s purchases in the food service accounting system.
4. Prepare daily reports of food service purchases.
5. Prepare weekly and monthly reports of student purchases.
6. Perform other duties as assigned.
C. Activity Account Functions
1. Receipts money to appropriate accounts and sends to superintendent’s secretary.
D. Business Manager/Board Secretary Functions
1. Maintains log of preschool tuition payments and sends payment reminders as needed.
2. Assists with preparing leave forms and time cards for payroll.
3. Stuffs checks for payroll and monthly bills.
4. Performs other duties as assigned
V. TERMS OF EMPLOYMENT:
A. As per Board policies and individual contract.
VI. EVALUATION:
A. Evaluation by the building principal in accordance with the master contract.