PERSONNEL
480.1E1
SECRETARY JOB DESCRIPTION
ELEMENTARY BUILDING ASSIGNMENT
I. QUALIFICATIONS:
A. Effective oral and written skills.
B. Effective office organization and administration skills
C. Knowledge of state and federal laws and regulations governing public schools appropriate for this position.
D. Knowledge of school accounting procedures and business management appropriate for this position.
E. Knowledge and skill with office machines and computer software.
F. Ability to work effectively with groups to accomplish district goals.
II. REPORTS TO:
A. Building Principal.
III. JOB GOAL:
To assure the smooth and efficient operation of the school office so that the office’s maximum positive impact on the education of children can be realized.
IV. PERFORMANCE RESPONSIBILITIES
A. Administrative/Secretarial Functions
1. Greets all visitors courteously, determines their needs, and assists them appropriately.
2. Receives and routes phone calls – keeps log as directed by the principal.
3. Sorts and classifies daily mail.
4. Operates word processors, computers, calculators, copiers, facsimile machines and hot lunch account machines as needed.
5. Maintains student records using computer and traditional cum files.
6. Schedules substitute teachers.
7. Maintains teacher attendance log and related records for substitute teachers.
8. Composes and prepares correspondence.
9. Maintains MSDS records for easy access by staff.
10. Inventories and orders supplies as needed.
11. Assists staff with leave forms.
12. Keeps log of approved leave forms.
13. Maintains petty cash fund for postage expense.
14. Administers medication to students under the supervision of the school nurse.
15. Communicates with bus drivers as needed using school radio system.
16. Performs other duties as may be assigned.
B. Activity Account Functions
1. Receipts money to appropriate accounts and sends to superintendent’s secretary.
V. TERMS OF EMPLOYMENT:
A. As per Board policies and individual contract.
VI. EVALUATION:
A. Evaluation by the building principal in accordance with the master contract.