PERSONNEL
404.2R1
TECHNOLOGY AND WORKPLACE PRIVACY REGULATION
The WACO Community School District attempts to maintain equipment and supplies, which permit employees to accomplish their work in an efficient and effective manner. It is important for employees to understand that equipment and supplies are district property and are to be used primarily for conducting school business.
For most employees, a desk or workspace may be made available. The desk and the workspace are district property. The desk and workspace may be inspected by district officials at any time, with or without notice.
The district assumes no responsibility or liability for items of personal property placed in the desk or workspace that is assigned to employees.
The district also provides telephones and computers for employees to use to conduct school business. These items are district property.
District administrators or employees authorized by the superintendent will monitor usage of the district technology resources on a periodic basis. Inappropriate usage will be reported to the building principal or superintendent who will conduct an appropriate investigation.
If inappropriate information is accessed unintentionally, the employee must immediately report such unintentional access to the technology coordinator or principal in order to avoid being found in violation of this regulation.
Further, district administrators or employees authorized by the superintendent may access any computer and copy files, examine and copy e-mail messages, monitor Internet usage, monitor and log telephone communications, and inspect the contents of e-mail and computer files for defamatory, inaccurate, abusive, obscene, profane, sexually oriented, threatening, offensive, or illegal material.
If an administrator determines an investigation is appropriate, the employee will be notified before any examination or inspection made under this policy will come at the direction of a district administrator and at least two individuals will be present at the time of examination or inspection. If the examination involves computer equipment, the computer and associated files will be locked until the investigation is completed.
Employment with the district constitutes consent to the monitoring and inspection provisions above. Further, employees are to observe state and federal laws and regulations regarding computer and telecommunications usage.
Approved: 6/10/2002
Reviewed: 10/29/2020
Revised: