PERSONNEL
401.5 - EMPLOYEE RECORDS
The school district will maintain personnel records on employees. The records are important for the daily administration of the educational program, for implementing board policy, for budget and financial planning, and for meeting state and federal requirements.
The records will include, but not be limited to, records necessary for the daily administration of the school district, salary records, evaluations, application for employment, references, and other items needed to carry out board policy. Employee personnel files are school district records and are considered confidential records and therefore are not generally open to public inspection or accessibility. Only in certain limited instances, when the employee has given a signed consent, will employee personnel records be accessible to individuals other than the employee or authorized school officials.
Each employee may review the content of all of their personnel file, except confidential materials, during business hours by making an appointment with the superintendent or designee. A representative of the employee's association, at the employee's, request, may accompany the employee in this review. Said personnel file must not leave the office premises and the Superintendent or designee shall be present during the review of the file. The employee may request copies of individual documents and shall be charged 10 cents per page except that the total amount charged for all copies cannot exceed $5.00. Board members will only have access to an employee's file when it is necessary because of an employment related matter before the board.
It will be the responsibility of the superintendent to keep employees' personnel files current. The board secretary is the custodian of employee records.
It will be the responsibility of the superintendent to develop administrative regulations for the implementation of this policy.
Note: This supersedes former policy 750.
Legal Reference: Iowa Code chs. 20; 21; 22; 91B (2001).
Cross Reference: 402.1 Release of Credit Information
403 Employees' Health and Well-Being
708 Care, Maintenance and Disposal of School District Records
Adopted: 3/19/98
Reviewed: 4/15/19, 3/18/2024
Revised: