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303.5E2 Business Manager Job Description

ADMINISTRATION

303.5 E-2 - BUSINESS MANAGER JOB DESCRIPTION

QUALIFICATIONS:

  1. Bachelor’s degree in education, business management or accounting.
  2. A minimum of four years of experience in one of the above fields, including at least one year of experience in a supervisory capacity.
  3. Knowledge of current trends in school finance and business services.
  4. Ability to lead and supervise business office personnel.
  5. Strong verbal and written communication skills.
  6. Ability to relate effectively with diverse audiences.
  7. Ability to work in a team setting and promote collaboration.
  8. Ability to organize, prioritize and complete multiple tasks and responsibilities independently.
  9. Such alternatives to the above qualifications as the Board of Education may find appropriate and acceptable.

REPORTS TO:

  1. Superintendent.

JOB GOAL:

To administer the Business Department of the district in such a way as to provide the best possible educational services with the financial resources available.

PERFORMANCE RESPONSIBILITIES:

1.      Coordinate the budget development and fiscal planning activities of the district, including the preparation of budget documents.

  1. Direct financing requirements of the school district, including the sale of bonds, anticipatory warrants, and the investment of reserve funds.
  2. Supervise and control the district’s accounting activities, which include payroll, billing and accounts receivable, inventory, accounts payable, and general ledger.
  3. Prepare appropriate financial reports and statements.
  4. Analyze and interpret financial statements to assist board and administration in making informed business decisions.
  5. Guide, direct, and train other members of the administrative team in understanding financial information.
  6. Establish, implement, and monitor the design of the accounting system.
  7. Establish procedures for data handling and retention related to financial functions.
  8. Organize and supervise the internal audit functions.
  9. Work with the external auditors to assure that financial reports present fairly the financial position of the district.
  10. Provide the negotiating teams with financial and cost information to assist them with negotiations.
  11. Serve on the negotiations team for the district and maintain negotiations records.
  12. Utilize appropriate technology applications to enhance effective and efficient operations.
  13. Implement state-of-the-art cash management techniques.
  14. Supervise and control the timely preparation and filing of regulatory reports including, but not limited to:

Certified Annual Report (CAR)

Special Education Supplement

Aid and Levy Worksheet

School Budget

Basic Educational Data Survey (BEDS)

  1. Establish, implement, and monitor compliance with accounting policies and guidelines.
  2. Administer employee benefits programs.
  3. Review, monitor, and evaluate monthly and year-to-date expenditure patterns as it relates to the proposed budget and report significant variances to the Superintendent.
  4. Oversee the purchasing of all district supplies and equipment, using appropriate funding sources and budget codes.
  5. Implement an efficient and effective purchasing system for the district.
  6. Keep abreast of new developments in general accounting principles for government and schools, applicable to federal and state laws, including tax, FICA, and IPERS, district policies and innovations in software and hardware in the areas of responsibility.
  7. Administer budget accounts related to areas of responsibility.
  8. Promote collaborative partnerships with other agencies and businesses, which enhance the business department.
  9. Model a belief in the importance of continuous learning and the establishment of a learning community.
  10. Participate in regional and state workshops and organizations and maintain current knowledge of major developments in school finance and business services.
  11. Prepare and submit a monthly report on the district’s fiscal status.
  12. Recommend new accounting procedures as desired and necessary.
  13. Arrange for audits of all accounts and records annually by an independent, certified public accountant selected by the board.
  14. Cooperate with the auditors and provide information to them as
  15. requested.
  16. Perform such other duties as may be assigned.

TERMS OF EMPLOYMENT:

Salary and work year to be recommended by the Superintendent and Board of Education.

EVALUATION:

Performance of this job will be evaluated annually in accordance with the provisions of the Board of Education’s policy on Administrator Evaluation.

Revised: 1/15/2024