BOARD OF DIRECTORS

206.1 - PRESIDENT

It is the responsibility of the board president to lead a well-organized board in an efficient and effective manner.  The board president will set the tone of the board meetings and, as the representative of the consensus of the board, speak on behalf of the board to the public.

The president of the board is elected to serve a one-year term by a majority vote at the organizational meeting in odd-numbered years, or, in even-numbered years, at  a regular meeting held between twelve to thirteen months after the most recent organizational meeting.

The president, in addition to presiding at the board meetings, will take an active role in board decisions by discussing and voting on each motion before the board in the same manner as other board members.  However, before making or seconding a motion, the board president will turn over control of the meeting to either the vice president or other board member.

The board president has the authority to call special meetings of the board.  Prior to board meetings, the board president will consult with the superintendent on the development of the agenda for the meeting.

The board president, as the chief officer of the school district, will sign employment contracts and may sign other contracts and school district warrants approved by the board and appear on behalf of the school corporation in causes of action involving the school district.

Legal Reference:         Iowa Code §§ 279.1-.2; 291.1 (2001).

Cross Reference:         200.1  Organization of the Board of Directors

                                    202.2  Oath of Office

                                    206.2  Vice President

Approved:                   7/1/99

Reviewed:                   11/19/18

Revised:                     12/19/22

 

BOARD OF DIRECTORS

206.2 - VICE PRESIDENT

The vice-president of the board is elected by a majority vote at the organizational meeting of in odd-numbered years, or, in even-numbered years, at a regular meeting held between twelve to thirteen months after the most recent organizational meeting, to serve a one-year term of office.

By this election, if the board president is unable or unwilling to carry out the duties required, it is the responsibility of the Vice-President of the board to carry out the duties of the president.  If the president is unable or unwilling to complete the term of office, the vice-president will serve as president for the balance of the president's term of office, and a new vice-president will be elected.

The vice-president will accept control of the meeting from the president when the president wishes to make or second a motion.  The vice-president will take an active role in board decisions by discussing and voting on matters before the board in the same manner as other board members.

Legal Reference:         Iowa Code § 279.5 (2001).

Cross Reference:         200.1  Organization of the Board of Directors

                                    202.2  Oath of Office

                                    206.1  President

Approved:                   7/1/99    Reviewed:      11/19/18        Revised:         12/19/22

 

BOARD OF DIRECTORS

206.3 - SECRETARY-TREASURER

A board secretary-treasurer  may be appointed from employees, other than a position requiring a teaching certificate, or from the public. To finalize the appointment, the board secretary-treasurer shall take the oath or affirmation of office during the meeting at which the individual was appointed or no later than ten days thereafter.

It shall be the responsibility of the board secretary, as custodian of school district records, to preserve and maintain the records and documents pertaining to the business of the board; to keep complete minutes of special and regular board meetings, including closed sessions; to keep a record of the results of regular and special elections; to keep an accurate account of school funds; to sign warrants drawn on the school funds after board approval; and collect data on truant students.  The board secretary shall also be responsible for filing the required reports with the Iowa Department of Education.

It is the responsibility of the secretary-treasurer to oversee the investment portfolio, to receive funds of the school district, to pay out the funds for expenses approved by the board, to maintain accurate accounting records for each fund, to report monthly regarding the investment portfolio and the status of each fund and to file required reports with the appropriate state agencies and other entities.  It will also be the responsibility of the secretary-treasurer to coordinate the financial records, the financial reports, the cash flow needs and the investment portfolio of the school district.

In the event the board secretary is unable to fulfill the responsibilities set out by the board and the law, a temporary secretary appointed by the board shall assume those duties until the board secretary is able to resume the responsibility or a new board secretary is appointed.  The board secretary shall give bond in an amount set by the board.  The cost of the bond will be paid by the school district.

Legal Reference:          Iowa Code §§ 64; 277.27; 279.3, .5, .7, .32, .33, .35; 291.2-.4, .6-.8, .10-.11; 299.10, .16 (2001).

                                    281 I.A.C. 12.3(1).

Cross Reference:         202.2   Oath of Office

                                    206.4   Treasurer

                                    210.1   Annual Meeting

                                    215     Board of Directors' Records

                                    501.10  Truancy - Unexcused Absences

                                    707.1   Secretary's Reports

                                    708     Care, Maintenance and Disposal of School District

                                                Records

Approved:                   7/1/99

Reviewed:                   11/19/18, 12/19/22

Revised:                      6/15/09

ADMINISTRATION

206.3 E1 - BOARD SECRETARY JOB DESCRIPTION

I.                   QUALIFICATIONS:

A.    Strong verbal and written communication skills.

B.     Ability to relate effectively with diverse audiences.

C.     Ability to work in a team setting and promote collaboration.

D.    Ability to organize, prioritize and complete multiple tasks and responsibilities independently.

E.     Such alternatives to the above qualifications as the Board of Education may find appropriate and acceptable.

II.                REPORTS TO:

A.    President of the Board.

III.             JOB GOAL:

A.    To complete the detail and written work relating to board operations and to coordinate other matters essential to the efficiency of the board.

IV.             PERFORMANCE RESPONSIBILITIES:

A.    Give public notice and attend all meetings of the board.

B.     Keep full and accurate minutes of all meetings of the board.

C.     Maintain a complete and systematic set of records for the district.

D.    Assist in the preparation of agenda setting forth all known items of business to be considered at board meetings and deliver agenda to board members prior to meetings.

E.     Publish all legal notices concerning district business.

F.      Perform such other duties as may be assigned.

V.                TERMS OF EMPLOYMENT:

A.    Salary and work year to be established by the Board of Education.

VI.             EVALUATION:

A.  Performance of the job will be evaluated annually by the Board.

Reviewed:  12/19/22