NONINSTRUCTIONAL AND BUSINESS SERVICES

706.1 - PAYROLL PERIODS

The payroll period for the school district shall be semi-monthly.  Employees shall be paid on the 10th and 25th day of each month.  If this day is a holiday, or weekend, the payroll shall be paid on the last working day prior to the holiday or weekend.

It is the responsibility of the business manager to issue payroll to employees in compliance with this policy.

The requirements stated in the master contract between employees in a certified collective bargaining unit and the board regarding payroll periods of such employees shall be followed.

Legal Reference:         Iowa Code §§ 20.9; 91A.2(4), .3 (1995).

Cross Reference:         706.2  Payroll Deductions

Approved:                   1/20/2000

Reviewed:                 12/21/15, 4/18/22

Revised:                      

NONINSTRUCTIONAL AND BUSINESS SERVICES

706.2 - PAYROLL DEDUCTIONS

Ease of administration shall be the primary consideration for payroll deductions, other than those required by law.  Payroll deductions shall be made for federal income tax withholdings, Iowa income tax withholdings, social security, and the Iowa Public Employees' Retirement System.

The district may deduct wages as required or allowed by state or federal law or by order of the court of competent jurisdiction.  Employees may elect to have amounts withheld from their pay for items authorized by law, subject to agreement of the district.  Requests for these deductions will be made in writing to the superintendent.

It will be the responsibility of the superintendent to determine which additional payroll deductions will be allowed.

The requirements stated in the master contract between employees in a certified collective bargaining unit and the board regarding payroll deductions of such employees will be followed.

Legal Reference:         Iowa Code §§ 91A.2(4), .3; 294.8-.9, .15-.16; 422 (1995).

Cross Reference:         406.6  Licensed Employee Tax Shelter Programs

                                    412.4  Classified Employee Tax Shelter Programs

                                    706.1  Payroll Periods

Approved:                   1/20/2000

Reviewed:                   12/21/15

Revised:                      4/18/22

NONINSTRUCTIONAL OPERATIONS AND BUSINESS SERVICES

706.3 - PAY DEDUCTIONS

The district provides leaves of absences to allow employees to be absent from work to attend to important matters outside of the workplace. As public employers, school districts are expected to record and monitor the work that employees perform and to conform to principles of public accountability in their compensation practices.

Consistent with principles of public accountability, it is the policy of the district that, when an employee is absent from work for less than one work day and the employee does not use accrued leave for such absence, the employee’s pay will be reduced or the employee will be placed on leave without pay if:

• the employee has not sought permission to use paid leave for this partial-day absence,
• the employee has sought permission to use paid leave for this partial-day absence and permission has been denied,
• the employee’s accrued paid leave has been exhausted, or,
• the employee chooses to use leave without pay.

In each case in which an employee is absent from work for part of a work day, a deduction from compensation will be made or the employee will be placed on leave without pay for a period of time which is equal to the employee’s absence from the employee’s regularly scheduled hours of work on that day.

NOTE:   This is a mandatory policy.

Legal Reference:                29 U.S.C. Sec. 2 13(a)

29 C.F.R. Part 541

Cross References:              409.2 – Employee Leaves of Absence

Approved: 4/18/22

NONINSTRUCTIONAL OPERATIONS AND BUSINESS SERVICES

706.3R1 - PAY DEDUCTIONS REGULATION

The district complies with all applicable laws with respect to payment of wages and benefits to employees including laws such as the federal Fair Labor Standards Act and the Iowa Wage Payment Collection Act.  The district will not make pay deductions that violate either the federal or state laws.

Any employee who believes that the district has made an inappropriate deduction or has failed to make proper payment regarding wages or benefits is encouraged to immediately consult with the appropriate supervisor. Alternatively, any employee may file a formal written complaint with the Superintendent.  Within 15 business days of receiving the complaint, the Superintendent will make a determination as to whether the pay deductions were appropriate and provide the employee with a written response that may include reimbursement for any pay deductions that were not appropriately made.

This complaint procedure is available in addition to any other complaint process that also may be available to employees.

Approved: 4/11/22